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SERVICING LETTING AGENTS, LANDLORDS, RELOCATION AGENTS & PROPERTY MANAGEMENT COMPANIES

UNFURNISHED OR FURNISHED PROPERTIES

MEMBERSHIP OF THE ASSOCIATION OF INDEPENDENT INVENTORY CLERKS

FULL PROFESSIONAL INDEMINITY & PUBLIC LIABILITY INSURANCE COVER

ACCURATE INVENTORIES WITH PHOTOGRAPHES, INSPECTIONS AND REPORTS COMPILED

INVENTORY - An inventory is a binding legal document that provides an accurate written record of the condition and contents of a property at the beginning of a tenancy. It is only effective if it is accurate, so all defects and soiling must be noted. Some landlords do not realise that although descriptions can appear uncomplimentary, it is those descriptions that will allow them to prove whether a tenant caused damage or is liable for cleaning costs.

HC Inventories spend all day every day inspecting properties to make sure

that there is sufficient evidence to protect landlords and tenants.

CHECK-IN - At a Check-in, an Inventory Clerk inspects the property and compares it to the inventory. Any variations seen are noted on the inventory. If there have been significant changes to the property since the inventory was last used it is likely that a new inventory will be required. Landlords are advised to give fair notice to their clerk if this is the case to allow sufficient time for the job. If in doubt, consult your clerk.

In order to authenticate the inventory it must be signed by both the landlord and tenant or their representative. The 'master inventory' (that agreed at the Check-in) should be kept safe for use at the end of the tenancy or in the event of a dispute.

CHECK-OUT - At the end of the tenancy a Check-out inspection is carried out. Notes are made on the 'master inventory' of any variations since the Check-in. An inventory clerk will then list the significant differences on a Check-out report.

Cleaning is often a major area of dispute. Landlords and tenants are advised to retain all receipts relating to cleaning and repairs carried out before or during a tenancy.

It should be noted that an Inventory Clerk cannot comment usefully on any alterations or additions made after the Check-in unless he/she was instructed to revisit the property in order to examine these changes at the time they were made.

The Check-out report is the basis for most claims made by landlords. A claim is most often viewed more favourably if compiled by an independent and unbiased party such as an Independent Inventory Clerk, particularly in a Court of Law.

CALL NOW- 07947 216 066 or 0208 950 3155 for details and samples or email harvey@hcinventories.co.uk